KWIC Meetings
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KWIC MEETING June 29, 2009
KEUKA WATERSHED IMPROVEMENT COOPERATIVE (KWIC)
JUNE 29, 2009 MEETING MINUTES
PENN YAN VILLAGE OFFICES
Chair Dowdle (Wayne) called the meeting to order at 7:09 pm. After the pledge to the flag the following answered the roll call. Gordon Lanphere (Urbana), John Socha (Milo), William Weber (Pulteney), Eileen Farnan (Barrington), Anne Green (Hammondsport), Daryl Jones (Jerusalem). KWIC Manager Paul Bauter also participated. Barrington alternate Ken Christensen was present. Guests were Bob Laffin, Milo-KLA; Sue Lange, Barrington-KLA; and Rob Corcoran, Milo-KLA.
The minutes of the May Meeting held June 1 had two corrections: add the word minutes to the 7th line following meeting and correct the spelling of Software in the paragraph reporting on the proposed Software Program. Weber moved and Jones seconded the approval of the minutes as amended.
The Treasurer’s Report sent by email by Bookkeeper Jack Snow was reviewed and approved by motion of Green and Dowdle.
Manager’s Report:
Of the Notice violations (83) 42 have been corrected, 1 date was corrected, 1 summons was issued and 40 summons will be issued. There have been two major problems - one a failure of the pumps on a high volume system and a construction project mistakenly digging up a wastewater treatment system. This latter points out a problem with the CEO’s issuing permits without knowing where the systems are.
The Manager will also stand in at actual pumpings for the Wayne Inspector for 4 weeks while that inspector is unavailable. The discussion of the budgeting of the manager’s time was postponed.
There was a discussion of whether some of the municipalities will ever be able to catch up on their inspections given the current rate. Specific municipalities are making arrangements for further hours for their inspectors.
Keuka Lake Looking Ahead:
KLA’s President Rob Corcoran reminded folks of the annual meeting in Hammondsport at the High School July 11 at 9am.
Other Business:
Software Program:
We had a general discussion of the proposal from DSD Web Works. It was noted that KLA has offered to provide a grant of $12,000, half of the total project. This would provide the KWIC with the required installment of $12,000 upon initiation of design and development. Additionally, the KLA has generously offered support for up to $2400 per year for three years for the annual maintenance costs referred to in the contract and up to $60/month or $720/year for the first three years toward server costs. Five municipalities have agreed to their share of $1500 Wayne, Pulteney, Barrington, Hammondsport, Jerusalem with Penn Yan support to be verified. Milo will meet the Third Monday of July and support looks good. Urbana will meet the third Tuesday of July and asks that someone attend the meeting to provide clarification on issues surrounding this project and questions on specific to this proposal. Chair Dowdle will attend and see if DSD can also attend. Bill Laffin’s offer to present KLA’s perspective was gratefully accepted. Weber moved and Socha seconded the following motion. Given Penn Yan’s approval, the Chair of KWIC is authorized to execute the DSD contract upon the agreement of Milo and Urbana to the terms.
Update on Local Laws: The manager had sent out the edited uniform law, some had amendments and wanted clarification of some language. It was agreed that the inspectors would be given a chance to review it and by July 8 all comments should be in. After which the manager will resend the updated uniform law to each Director. Each Municipality Planning Board, Municipal Board and attorney probably needs to review the language in conjunction with its current language and make revisions for congruity.
The Board reviewed a memo from Wayne concerning the issue of wastewater systems begun without a building permit from the municipality. It appears that the problem lies with the manner in which the design is approved (permitted). The new procedure will be for KWIC to approve a wastewater treatment design following the engineered plan and application fee submission. Upon approval, KWIC will send the approved design and plan to the local municipal CEO, and a letter to the owner, noting the design is approved but a building permit from the municipality is required for construction. KWIC will avoid the use of the word permit since it may be misleading to the owners. The Manager will review this with the inspectors by email. A discussion was held on the failure of some engineers to submit the final report “built as designed” or an amended design which is required to be on file, noting this will be required by CEO before COO can be issued.
Directors were reminded to review the fee schedule offered by the manager so action can be taken at the September meeting.
At about 8:30 pm, on motion of Jones and second by Farnan the Board went into executive session to review the evaluations of all Inspectors and the Clerk.
Upon reconvening the Board noted no action was taken at the Executive Session and on motion of Green and second by Dowdle the Meeting was adjourned at 8:45pm.
The next Board meeting will be in Jerusalem at the Branchport Fire Hall, July 27, 2009 at 7:00pm. The next Inspectors meeting is scheduled for September 30.
